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Job Details

Materials Clerk Full Time

   Employer Information
Employer Name:   Catholic Health Initiatives
   Job Information
Last Updated On:   8/31/2017
Job Title: 
Materials Clerk Full Time
Job Category:   Support:Mtl Mgt/Purch/Whse/Distribution
Location:   Pendleton
Oregon
 
Job Description:   **Materials Clerk Full Time** **Description** Job Summary: This position is responsible to maintain the storeroom inventory and monitor the levels of stock inventory in the various storage areas of the clinical departments of the hospital Essential Duties: 1. Establish, monitor and adjust inventory levels for “stock” or storeroom items. 1. Evaluate and adjust inventory par levels based customer usage and needs. 1. Input and review requisitions for stock replenishment items. 1. Review back order reports daily and follow up with suppliers on past due items. Inputting department requisitions (stock and non-stock) and other data into the material management system. Provide point of contact for emergency orders. Coordinates product returns to vendors. Provides a point of contact to the accounting department for vendor invoicing and vendor’s credits as they relate to storeroom inventories. Works with the purchasing staff to maintain systematic reporting systems to keep customers, staff and suppliers aware of significant events, standards and product information. Trains new department personnel as needed. Enters new product pricing and descriptions into the computer based materials management system. Process in-house requisitions for supplies and forms and deliver same to various departments. Provides in depth product research to aid staff and physicians in evaluating new products or cost savings opportunities. Assists in periodic and annual inventory counts by generating count sheets, verifying quantities, and researching and resolving discrepancies. Greets visitors and vendor representatives, answers routine questions regarding department operation, and directs same to appropriate individual. Maintain accurate correlation of physical supply count for specific locations and computer inventory in order to resolve discrepancies. Review and place weekly hospital wide order of office supplies with appropriate vendor. Monitors Buyers Resolve on a daily basis in order to keep accurate records for vendor invoicing issues. Pulls inventory from the storeroom and delivers it to the Surgery Department, Medical-Surgical areas, Emergency Room, Critical Care Unit, Radiology, and the Family Birth Center. Assists in the evaluation of alternative products, including identifying the appropriate products and service, contracts and suppliers. Responsible to maintain an accurate storeroom inventory. Responsible to run PSRO report on a daily basis for inventory items that have fallen below minimum stocking levels. Service Delivery Standards: Values Behaviors: It is essential that all employees are able to support the values of St Anthony Hospital and Catholic Health Initiatives. Each person is expected to interact effectively with physicians, patients, visitors, and staff, as well as demonstrate a commitment to service, hospital values, and professionalism through appropriate conduct and demeanor at all times. REVERENCE: Pass a Smile! (First Impressions) 1. Introduce yourself. 2. Initiate greetings with a smile, eye contact, open body language, and a handshake or touch. 3. Use patient or co-worker’s name in conversation.Be genuine. 4. Listen attentively and confirm back to customer what you have heard. 5. Always say “hello” with a smile to patients, visitors, and co-workers in hallways and elevators. Celebrate Differences! (Diversity) 1. Treat all patients, visitors, and co-workers with respect as unique, valued individuals. 2. Provide the highest level of service to everyone, regardless of who they are. 3. Create a supportive environment and encourage people to freely express themselves. 4. Behave in a professional, collaborative, supportive manner, regardless of personal feelings. Look the Part! (Professional Image) 1. Make sure employee badge is visible and appropriately places. 2. Stay well groomed. 3. Keep clothing neat, clean, and in accordance with department and hospital policy. 4. Ensure that personal conversation, demeanor, and all behaviors present and “on-stage” appearance. 5. Maintain an attitude of confidence and proficiency. INTEGRITY Make it Right! (Service Recovery) 1. Anticipate and correct problems before they become complaints. 2. Acknowledge mistakes when they occur, without placing blame. 3. Apologize for the mistake, even if you are not at fault. 4. Make amends for mistakes by taking corrective action as a tangible indication of our sincere regret. Let’s Talk! (Communication) 1. Follow through on all requests and promises in a timely manner. 2. Whenever you see a person who needs help, ask them “What can I do for you?” 3. Respond in a timely manner to all requests – conveying clear, concise, and accurate information. 4. Answer all phones promptly.State name, department, and give appropriate greeting.Always use a friendly tone. Lean on Me! (Teamwork) 1. Balance personal agenda with team and organizational goals. 2. Value all team members and their opinions by treating everyone equally and with respect. 3. Seek to resolve conflicts in a respectful way.Do so directly with the individual(s) involved and promptly. 4. Arrive on time to work. 5. Fully share information that people need to do their job. 6. Express ideas, opinions and reactions constructively. COMPASSION Welcome to our Home! (Safe/Healing/Calm Environment) 1. Maintain a safe, neat, clutter-free work environment. 2. Keep voice down in and around “on-stage” areas. 3. Recommend changes to policies, procedures, and environment to enhance everyone’s ability to provide optimum service to all patients, visitors, and employees. Keep in Touch! (Provide information and explanations) 1. Apologize for delays and inconveniences. 2. Use easily understood and appropriate language when giving information to patients, visitors and co-workers. 3. Avoid technical and professional jargon and acronyms. Privacy Matters! (Privacy/Confidentiality) 1. Always knock before entering. 2. Be sensitive to individual privacy needs. 3. Always speak kindly and positively about patients and co-workers.Show in all ways that patient is the first priority. 4. Maintain strict confidentiality at all times with patient, visitors, co-workers, physician information, and with proprietary organizational information. EXCELLENCE Thank Somebody! (Recognition/Appreciation) 1. Find ways to specifically recognize and appreciate a co-worker. 2. Catch people doing something special and let them know you appreciate it. 3. Commend a team member when they demonstrate one or more of our customer service standards and behaviors. 4. Openly praise and acknowledge the good work of co-workers by announcing specific professional and personal accomplishments. Show the way! (Give Directions) 1. Make it your job to know where services are at in the facility. 2. If someone appears to need directions, offer to help. 3. Offer to escort patients and visitors to their destination. 4. If unable to personally escort, take him/her to someone who can, or show him/her the way with a facility map. Keep Growing! (Technical competency) 1. Maintain a high level of competence; continue to grow in skill and encourage others to do the same. 2. Consistently demonstrate excellent technical knowledge on the job. 3. Encourage and contribute innovative ideas and ways of doing things that increase efficiencies. Performance Improvement: Understands and actively supports the organizational and departmental Performance Improvement Initiatives. 1. Can verbalize employee’s overall responsibility and role in the St. Anthony Hospital Performance Improvement Program. 2. Can identify PDCA as St.AnthonyHospital’s guide for Process Improvement. 3. Can submit evidence of participation in a Performance Improvement activity completed within the last 12 months.(Organizational, departmental, or individual.) 1. Performs other duties within the scope of his/her job. Must be open to additional responsibilities as required by administration 1. Age Specific Population Served: Check the Age Categories that the position commonly serves. o Neonatal (0-28 days) o Infant (28 days – 1 yr.) x Pediatric (1 – 12 yrs.) x Adolescent (12 – 20 yrs.) x Adult (20 – 61 yrs.) xGeriatric (62 yrs. ) QUALIFICATIONS: Education and Experience: One year experience in a comparable position. Any equivalent combination of training and experience is acceptable. Licensure: Valid Oregon Drivers License Knowledge, Abilities, and Skills: Working knowledge and expertise in Excel or equivalent spreadsheet application. Polished communication and presentation skills, oral and written to communicate to the customers, peers, suppliers and leadership. Ability to organize and prioritize to insure daily work load is carried out through individual or cooperative efforts. Ability to react and perform under stress and emergency situations. Basic knowledge of medical terminology required in order to be consistent to the needs of nursing physician services. PHYSICAL AND MENTAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand. The employee regularly is required to walk, talk, read, write, and hear. The employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Security Access: High _-_ Incumbent has access to restricted or confidential patient information and must comply with the terms of the St. Anthony Hospital Security Policies as it applies to their job role. While performing the duties of this job, the employee is regularly exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Nothing in this document is intended to exclude the opportunity for modifications or adjustment to the job or the manner of performing it consistent with the requirement to provide reasonable accommodation to the disabled. With or without accommodation, the essential functions must be performed. Employees unable to accomplish any functions may request reasonable accommodation pursuant to the Americans with Disabilities Act. **Qualifications** **Education** **and Experience** One year experience in a comparable position. Any equivalent combination of training and experience is acceptable. **Job** Materials Management/Supply Chain **Primary Location** OREGON-PENDLETON-ST ANTHONY HOSPITAL **Daily Schedule** S-S **Scheduled Hours per 2-week Pay Period** 80 **Weekends Required** Occasional **Req ID:** 2017-R0126068
Job Features:   

Catholic Health Initiatives (CHI) is a national nonprofit health system with headquarters in Englewood, Colorado. The faith-based system operates in 17 states and includes 78 hospitals; 40 long-term care, assisted- and residential-living facilities; two community health-services organizations; two accredited nursing colleges; and home health agencies.

With total annual revenues of more than $10.7 billion and approximately 83,000 employees, CHI ranks as the nation’s second-largest faith-based health system. In fiscal year 2012, CHI provided more than $715 million in charity care and community benefit, including services for the poor, free clinics, education and research.

Catholic Health Initiatives is committed to:
  • Creating new ministries that build healthy communities
  • Reaching new milestones in clinical quality and compassionate care
  • Implementing an agenda of social justice
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